Board software can be used to host online meetings. This allows for more efficient meeting processes and better board participation and better management of paperwork. No matter if the meeting is in person or over video conference, the use of specific tools can guarantee the success of the meeting. Implementing these tools can be difficult and requires training as well as adapting existing processes.
The best board management software provides a single solution for all meetings. It can help administrators create agendas for meetings and send relevant documents to members in advance. It also lets them distribute the materials and record meetings through its integrated audio/video conferencing tool. It even creates minutes of the meeting automatically following the meeting. It can store and secure all board materials in a central place, making it accessible.
Software that limits distractions is another important feature. It could, for instance let attendees muffle their microphones if they are not speaking. It should also establish conversation procedure, such as the procedure for raising your hand to ask a question or for permission to speak. It is important to make these rules clear for members prior to the meeting to avoid confusion or annoyance.
The software should be accessible across all devices, ensuring that users have easy access to it. The top portals offer versions optimised to work on desktop tablets, mobiles and desktops. This lets the software meet its aim of increasing attendance and boost the involvement of board members.