A reliable data room is an efficient and secure way to exchange sensitive data. It also enables companies to monitor user activity and protect sensitive information from ransomware. Additionally, it provides a variety of tools to ensure that data is secured throughout the duration of the project. This includes a sophisticated digital rights management system, file encryption and dynamic watermarking. Some vendors also offer phone support landlines and multilingual interfaces that allow cross-board collaboration more accessible to non-English speakers.
The top-rated virtual datarooms provide different reporting options that allow users to gain insight into the data they share. The reports are detailed and show the documents viewed, their number of times they’ve been accessed, and who’s viewing them. Other reports include a heatmap, that shows which documents are the most popular among participants, and an overview of group activities.
Besides these features, the best data rooms offer access to granular levels and two-factor authentication. You can also restrict access to certain IPs and set a time limit for people to view documents. The top-rated vendors also provide multiple levels of redaction that allow you to find and remove sensitive information from documents.
Some vendors offer customizable templates to allow users to customize the collaborative workspace. For instance, you can include a dashboard image and logo, customize the color of the user interface and pick an invitation email template. This tool allows you to customize the user interface so that a VDR is familiar to users and increases its usability. In addition, some vendors’ solutions include AI-powered redaction that makes it easier and more accurate to delete sensitive data.